UCR Fleet Vehicle Accident Report

Accident Reporting

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What to Do After an Incident or Accident:

All University vehicles are self-insured. You are not required to use your own insurance. If you are involved in an incident or accident while operating a University vehicle, please follow the steps below.

Step 1: Be Safe 

  • If any parties are injured, call 9-1-1 immediately.
  • If the incident/accident happens on campus, contact UCR Police and request a report be completed.
  • If the accident occurs off-campus, the local police or Highway Patrol typically only respond to major collisions or accidents in which injuries have occurred.
  • Contact Fleet Services if a Tow or Roadside Assistance is needed.

Step 2: Gather Necessary Information

  • Drivers' Name and License Numbers 
  • Insurance Companies' Names, Addressed, Policy Numbers, Expiration Dates
  • Vehicle License Plate, Make and Model    
  • Witnesses' Names, Addresses, Phone Numbers
  • Take photos of the scene and damage to vehicles and/or property

Step 3: Report 

  • Report all vehicle damage to your supervisor and UCR Fleet Services within 24 hours of the date of knowledge. 
  • Fleet Services: (951) 827-2277 or fleet@ucr.edu
     
  • Fill out the Online Incident Report when:
    • Requested by Fleet Services
    • Anyone is injured (self, passenger, or third party) 
    • There is damage to third party vehicles or property 
    • Theft or Vandalism has occurred

Important Reminders:

  • Do not admit liability or accuse anyone of fault.
     
  • Do not discuss the accident except with law enforcement, your supervisor, UCR Risk Management, and Sedgwick. 
     
  • The University of California Evidence of Self-Insurance is located in the glove compartment of every Fleet vehicle. You do not need to provide your personal insurance information.

Important Numbers:

  • Police/Fire/Medical Emergency:  9-1-1
  • UCR Police:  9-1-1 or (951) 827-5222
  • Roadside Assistance/Towing:  (951) 827-2277 
  • Fleet Services:  (951) 827-2277 or fleet@ucr.edu